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Facility Reservations

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Reservations

Scarborough Community Services assists sports groups, local organizations, and town personnel in reserving indoor facilities (within the town's schools and the municipal building) as well as outdoor fields throughout town.


All facility reservations (indoor and outdoor) are accepted through our Online Reservation System (Webtrac). We no longer accept paper applications. Please follow the links below for assistance with this new process, of feel free to give us a call at 730-4150 with any questions:

Online Reservations (WebTrac)
Online Reservation Instructions
 [PDF]

As the scheduling agent for the Town of Scarborough and for the Scarborough Schools, we must conform to their respective rules and policies. Please read further for details on the approval process.


Indoor Reservations

Community Services oversees the scheduling of all indoor town and school facilities during non-school hours. Rooms available for public use include:
  • High School: Alumni Gym, Plummer Gym, Cafeteria, Auditorium
  • Middle School: Gym, Cafeteria
  • Wentworth School: Gym, Cafeteria
  • Primary Schools (Pleasant Hill, Blue Point, Eight Corners): Multi-purpose rooms
  • Municipal Building: Council Chambers A and B, Town Manager's Conference Room

Once we receive a request for an indoor space, we forward it immediately to the appropriate staff members within the requested facility. 
We must rely on many different people within our system, with some specific rooms, such as the High School auditorium, requiring approval from multiple levels.

Due to volume of requests we receive on a daily basis and the levels of approval that some facilities require, requests must be submitted no less than 14 days in advance. 

We ask that groups not advertise until they receive a confirmation receipt. It can take the entire 14-day timeline before receiving a confirmation receipt. If a group needs extra time to organize volunteers or advertise their event information, we ask that they submit their requests three months in advance. 

School Board Policies:
Council Chambers Room Arrangement Options
When requesting to use Council Chambers in the Municipal Building, you must select a room set-up from a predetermined list. These arrangements are tried and true and serve as standards for our maintenance staff. If there is a specific set-up that is not included on this list, please contact Community Services directly at 730-4150 to go over your request and room capabilities.


Outdoor Reservations

Community Services oversees the scheduling of fields and outdoor facilities within the Town of ScarboroughOutdoor spaces available for public use include:
  • High School Sports Complex: Baseball field, softball fields, turf field, four multi-purpose fields, track, tennis courts, basketball courts
  • Middle School Sports Complex: Baseball field, softball field, two multi-purpose fields.
  • Memorial Park: Three multi-purpose fields, skate park, gazebo
  • Peterson Sports Complex: Three multi-purpose fields, two softball fields, Little League baseball field
  • Springbrook Park: Six multi-purpose fields, two softball fields
  • Willey Park: Two multi-purpose fields, one baseball field, one Little League baseball field.
  • Black Point Park: One multi-purpose field.

Other outdoor facilities available for reservations, especially for weddings and special events, include the gazebo at Memorial Park, Pine Point Beach (Hurd Park), Ferry Beach, and the Eastern Trail.


Once we receive a request for an outdoor space, we confirm availability by double-checking our Community Services sports schedule as well as school sports schedules, and if the requested date and time is open, we will immediately book the space and send a confirmation receipt.

Due to volume of requests we receive on a daily basis, especially in the spring and summer seasons, we request that groups submit their reservations no less than 14 days in advance. 

We ask that groups not advertise until they receive a confirmation receipt. It can take the entire 14-day timeline before receiving a confirmation receipt. If a group needs extra time to organize volunteers or advertise their event information, we ask that they submit their requests three months in advance. 

Questions?

We do our best to ensure the reservation process goes as smoothly as possible. If you have any questions or concerns, please feel free to email us at r...@ci.scarborough.me.us.


Outdoor Lighting Management

Our wireless lighting system allows users within the community to schedule field lights. The High School Sports Complex light system is set up in seven zones as follows:
  • McFarland (Baseball) Field
  • Turf Field
  • Varsity Softball Field
  • 114 Softball Field
  • Track
  • Tennis Courts
  • Basketball Courts

Rates

Courts (Basketball/Tennis) - $15 per hour
Fields - $70 per hour

All accounts operate on a pre-paid basis. To set up an account or for further information, please contact Community Services.

To reserve lights, please call us at 730-4150 to check availability. If available, we will require the Lights Reservation Form to be complete and submitted with pre-payment.


Weddings and Special Events

If you are interested in hosting a wedding or other special event at Pine Point Beach / Hurd Park, please refer to the document linked below for policies and instructions.

Bleachers

Community Services occasionally rents out two sets of portable bleachers to organizations in need of special event seating. If interested in renting one or both sets (each seats up to 350 people), please contact us at 730-4150 to check on availability. If available, we will require the Bleachers Reservation Form to be completed and submitted with pre-payment.

Scarborough Municipal Building
Upper Level, Room 325

259 U.S. Route 1 / P.O. Box 360
Scarborough, ME 04070-0360
Hours:  M-F, 8 AM - 4 PM
Passport Hrs: T-Th, 9 AM - 3 PM
Phone: (207) 730-4150
Fax: (207) 730-4165
Email: comserv




Dan Hager
Facilities Scheduler
Phone: (207) 730-4154
Email: dhager