Solicitations
It is the Purchasing Division's duty to encourage full and open competition whenever practicable among potential contractors and suppliers by competitive bidding practices, to centralize purchasing and contracting to realize the economies resulting therefrom, and to seek maximum value for every tax dollar expended. Please use the dropdowns below to view additional information on solicitations.
2025
ITB 252025
RFP 222025
Description
The Town of Scarborough is seeking bids from qualified vendors for the Black Point Road Embankment Reconstruction at Prout's Neck project.
As more specifically set forth in the Bidding Documents, the Work shall consist of reconstruction of an eroded, seaside, stone revetment and embankment along with the full reconstruction of approximately 485 linear feet of Black Point Road, installation of new drainage piping, and replacement of steel guardrail.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 4/17/2025 | - |
Notes
All bids must be submitted by Thursday April 17th at 2:00 p.m.
RFP 212025
Description
The Town of Scarborough's Engineering & Technical Services Department is seeking bids from qualified vendors to provide construction of a new recreational trail, construction of a new pedestrian bridge superstructure on existing abutments over the Nonesuch River, construction of a new pedestrian bridge over the CSX railroad tracks, and other incidental work.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 4/24/2025 | - |
Notes
All bids must be submitted by Thursday April 24th at 11:00 a.m.
ITB 232025
Description
This Invitation to Bid (ITB) is intended to result in the two Beach Parking Lots being refurbished with varying degrees of work for the Town of Scarborough. The Hurd Park (Pine Point Beach Parking Lot) will be for Crack fill, Sealcoating and Striping. The Ferry Beach Parking Lot will be Sealcoating & Striping. The intent of this project is to be completed no later than May 1, 2025.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 3/20/2025 | - |
Notes
All bids must be submitted by Thursday March 20th at 10:00 a.m.
RFP 092025
Description
The town of Scarborough, Community Services Department, is seeking bids from qualified vendors to provide snow plowing and ice removal services at the Town Hall and Public Safety Building for the 2024-2025 winter season.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| 10/10/2024 | 10/17/2024 | - |
Notes
There is a mandatory pre bid meeting at 9:00 a.m. on Thursday October 10th. All bids must be submitted by Thursday October 17th at 10:00 a.m.
RFP 182025
Description
The purpose for this RFP is to solicit proposals for the replacement of the access and intrusion systems at the Scarborough Municipal Building located at 259 US Rt 1 in Scarborough, Maine.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| 2/20/2025 | - |
Notes
All bids must be submitted by Thursday February 20, 2025 at 10:00 a.m.
ITB 012025
Description
This Invitation to Bid (ITB) is intended to result in purchasing One (1) Cab and Chassis as specified for the Department of Public Works. This bid is part of a separate bid (ITB 022025) for Plow Gear to which the aforementioned Cab and Chassis will receive upon delivery.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 7/11/2024 | - |
Notes
All bids must be submitted by Thursday July 11, 2024 at 10:00 a.m.
ITB 022025
Description
This Invitation to Bid (ITB) will result in purchasing and installing (1) PlowGear as specified for the Department of Public Works. This bid is part of a separate bid (ITB012025) for the Cab and Chassis to which the aforementioned Plow Gear will be installed. Please refer to ITB 012025 for details.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 7/11/2024 | - |
Notes
All bids must be submitted by Thursday July 11, 2024 at 10:00 a.m.
2024
- RFQ 102025
- ITB 062025
- RFP 042025
- RFP 372024
- ITB 032025
- RFP 382024
- ITB 392024
- ITB 352024
- ITB 342024
- ITB 332024
- ITB 362024
- ITB 322024
- ITB 312024
- ITB 302024
- RFP 292024
- RFQ 282024
RFQ 102025
Description
The Town of Scarborough is seeking proposals from mental health clinicians or private practices with experience in providing Mental Health Services for first responders. The Town intends to select one (1) firm to provide professional mental health services to the Town’s Public Safety personnel based on the quality, range of strengths, and responsiveness of the proposals received.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 12/12/2024 | - |
Notes
All bids must be submitted by Thursday December 12 at 10:00 a.m.
ITB 062025
RFP 042025
Description
The Town of Scarborough, Maine in partnership with the Town of Old Orchard Beach, Maine are soliciting a radio system engineer and consulting service to assist in achieving a disciplined, cost-effective current state and needs analysis and migration from its current radio systems.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 8/15/2024 | - |
Notes
All bids must be submitted by Thursday August 15, 2024 at 10:00 a.m.
RFP 372024
Description
The Town of Scarborough is soliciting requests for proposals from qualified vendors that can provide replacement of existing HVAC system located at the Scarborough Public Library at 48 Gorham Road, Scarborough ME 04074.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 7/25/2024 | - |
Notes
All bids must be submitted by Thursday July 25, 2024 at 10:00 a.m.
ITB 032025
RFP 382024
Description
North Scarborough Three Intersection Design
RFP 382024
Scarborough Northern Intersection Survey
Scarborough Northern Intersection Drawings
Scarborough Northern Intersection Subsurface Exploration
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| 4/8/2024 | 10:00am | 4/18/2024 | - |
Notes
All bids must be submitted by Thursday April 18, 2024 at 10:00 a.m.
ITB 392024
Description
The work required by this contract is the rehabilitation and re-construction of public infrastructure within the Higgins Beach area of the Town of Scarborough. The damages are a result of the two (2) coastal storms that took place in January of this year. There are five (5) area that are in need of repair to public infrastructure.
ITB 392024
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| 4/3/2024 | 9:00am | 4/9/2024 | - |
Notes
All bids must be submitted by Tuesday April 9, 2024 at 2:00 p.m.
ITB 352024
Description
This Invitation to Bid (ITB) is intended to result in a paving agreement for the Town of Scarborough, Maine.
ITB 352024
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 4/11/2024 | Notice of Intent |
Notes
All bids must be submitted by Thursday, April 11, 2024 at 10:00 a.m.
ITB 342024
Description
This Invitation to Bid (ITB) is intended to result in the Roadside Mowing Services and Landscaped Traffic Island Maintenance for the Town of Scarborough, Maine.
ITB 342024
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 4/11/2024 | Notice of Intent |
Notes
All bids must be submitted by Thursday, April 11, 2024 at 10:00 a.m.
ITB 332024
Description
This Invitation to Bid (ITB) is intended to result in the providing of Equipment Services and labor during the period of this contract (July 1, 2024 through June 30 2027), as needed by the Town of Scarborough at the price bid according to the requirements provided below.
ITB 332024
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 4/11/2024 | Notice of Intent |
Notes
All bids must be submitted by Thursday, April 11, 2024 at 10:00 a.m.
ITB 362024
ITB 322024
ITB 312024
Description
This Invitation to Bid (ITB) is intended to result in the purchase of Two (2) 2015 Fleet/Non-Retail Police Interceptor Utility Vehicles for the Scarborough Police Department.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 3/07/2024 | - |
Notes
All bids must be submitted by Thursday, March 7, 2024 at 10:00 a.m.
ITB 302024
Description
This Invitation to Bid (ITB) is intended to result in the purchase of One (1) 2024 Half-ton Extended Cab 6.5' Truck for the Scarborough Police Department.
ITB 302024
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 3/07/2024 | - |
Notes
All bids must be submitted by Thursday, March 7, 2024 at 10:00 a.m.
RFP 292024
Description
The purpose of this RFP is to solicit proposals for the Replacement and Relocation of Air Handler Units # 7, 11 & 15 for Council Chamber B, Upper Hall & HR Department in the Municipal Building at 259 US Route One, Scarborough Maine.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 2/22/2024 | - |
Notes
All bids must be submitted by Thursday, February 22, 2024 at 10:00 a.m.
RFQ 282024
Description
The Town of Scarborough is seeking proposals from professional consulting firms with experience to assist the Town’s Planning and Engineering & Technical Services Departments with developing a conservation open space plan. The scope of the project is to draft an open space plan that will be a guide to elected and appointed town leadership by identifying high priority properties to protect or acquire; provide land stewardship guidance for existing open space lands; identify opportunities to expand connectivity between open space assets, neighborhoods and trails; and to outline programs, ordinances, and partners that could be instrumental in securing the future of the identified high priority properties.
The scope of work will include a total of five tasks including project coordination & management, data review & analysis, ordinance review & impact fee development, conservation priorities, and community engagement. The final plan must include all findings from each task. Detailed requirements for each task are outlined in Section 3, Scope of Work.
The Town intends to select one (1) firm to conduct the Open Space Plan and develop all deliverables based on the quality, range of strengths, and responsiveness of the proposals received.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 1/25/2024 | Notice of Intent |
Notes
All bids must be submitted by Thursday, January 25, 2024 at 10:00 a.m.
2023
- RFP 272024
- RFQ 262024
- ITB 192024
- ITB 212024
- ITB 202024
- ITB 052024
- ITB 102024
- ITB 042024
- RFP 072024
- ITB 092024
- ITB 082024
- ITB 032024
- ITB 022024
- ITB 012024
- RFP 182023
- RFP 172023
- RFP 162023
RFP 272024
Description
The purpose of this project is to repair/replace aging and improper functioning HVAC systems that were installed in the late 1990’s. As the systems have aged, they have resulted in extensive repair costs, damaging condensate leaks and overall inefficient operation of the HVAC systems. We are seeking an evaluation of the current systems, and receive recommendations for necessary upgrades/repairs and associated costs.
The Town of Scarborough is soliciting requests for proposals from qualified vendors that can provide replacement of existing HVAC systems located at (2) two of the Town's municipal fire stations. Dunstan Fire Station, located at 639 US Route 1, and Black Point Fire Station, located at 341 Black Point Road.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 1/25/2024 | - |
Notes
All bids must be submitted by Thursday, January 25, 2024 at 10:00 a.m.
RFQ 262024
Description
The Town of Scarborough is seeking proposals from professional consulting firms with experience to assist the Town’s Planning and Engineering & Technical Services Departments with conducting a vulnerability assessment based on predicted sea level rise, storm surge, and precipitation, as well as using historical data. The assessment will include a total of six tasks including project coordination & management, data review & collection, ordinance review, community engagement, adaptation strategies, and development of a final report. The final report must include all study findings from each task and present all vulnerable property and infrastructure. Adaptation strategies to protect Scarborough residents, properties, and infrastructure are to be included, as well as prioritization of these strategies. Detailed requirements for each task are outlined in Section 3, Scope of Work. The Town intends to select one (1) firm to conduct the Vulnerability Assessment and develop all deliverables based on the quality, range of strengths, and responsiveness of the proposals received. Questions due by 11/22/2023.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 12/14/2023 | Notice of Intent |
Notes
All bids must be submitted by Thursday, December 14, 2023 at 10:00 a.m.
ITB 192024
Description
This Invitation to Bid (ITB) is intended to result in the purchase of Two (2) 2025 Fleet/Non-Retail Police Interceptor Utility Vehicles for the Scarborough Police Department.
| Pre-Bid Date | Bid Opening | Awarded |
|---|---|---|
| - | 12/07/2023 | - |
Notes
All bids must be submitted by Thursday, December 7, 2023 at 10:00 a.m.
ITB 212024
ITB 202024
ITB 052024
Description
This Invitation to Bid (ITB) is intended to result in the purchase of One (1) Truck Mounted Combination High-Pressure Jet/Vacuum as specified for the Department of Public Works.
Pre-Bid Date
-
Bid Opening
8/31/2023
Awarded
Notes
All bids must be submitted by Thursday, August 31, 2023 at 10:00 a.m.
ITB 102024
ITB 042024
RFP 072024
ITB 092024
ITB 082024
ITB 032024
ITB 022024
Description
This Invitation to Bid (ITB) is intended to result in the purchase and installation of (1) Plow Gear as specified for the Department of Public Works. This bid is part of a separate bid (ITB 012024) for the Cab and Chassis to which the aforementioned Plow Gear will be installed on. Please refer to ITB 012024 for details.
Pre-Bid Date
-
Bid Opening
7/06/2023
Awarded
Notes
All bids must be submitted by Thursday, July 6, 2023 at 10:00 a.m.
ITB 012024
Description
This Invitation to Bid (ITB) is intended to result in the purchase of One (1) Cab and Chassis as specified for the Department of Public Works. This bid is part of a separate bid (ITB 02024) for Plow Gear to which the aforementioned Cab and Chassis will receive upon delivery. Please refer to ITB 022024 for details.
Pre-Bid Date
-
Bid Opening
7/06/2023
Awarded
Notes
All bids must be submitted by Thursday, July 6, 2023 at 10:00 a.m.
RFP 182023
Description
The Town of Scarborough (Owner) is requesting Bids for the construction of the following Project: Spurwink Road Improvements Phase 1
Construction Drawings | Spurwink Road Improvements Phase 1
Addendum 1 | Spurwink Road Improvements Phase 1
Addendum 3 | Spurwink Road Improvements Phase 1
The Project includes the following Work:
The widening and full-depth reclamation of Spurwink Road from approximately the Ocean Avenue intersection to just beyond the Pleasant Hill Road intersection (approximately 2,900 feet). Work also includes approximately 9,950 square yards of full depth recycling with cement, 2,000 linear feet of asphalt sidewalk construction, stormwater infrastructure (6 catch basins and storm drains) slipform concrete curbing, and pavement striping.
Pre-Bid Date
-
Bid Opening
6/01/2023
Awarded
Notes
All bids must be submitted by Thursday, June 1, 2023 at 10:00 a.m.
RFP 172023
RFP 162023
2022
- RFP162022
- RFP152022
- RFP192022
- RFP 212022
- ITB 222022
- ITB202022
- ITB012023
- ITB022023
- ITB032023
- ITB042023
- ITB 052023
- RFP072023
- RFP 232022
- ITB 082023
- ITB092023
- ITB102023
- ITB112023
- RFP122023
- ITB 132023
- ITB 062023
- ITB 152023
- ITB 142023
RFP162022
Description
The Town of Scarborough, which includes the school department, is seeking proposals from qualified independent certified public accountants to perform the required external audits for each of the three fiscal years ending June 30, 2022 through June 30, 2024. Proposals may include recommendations for two one-year extensions beyond the three fiscal year term.
Notes
All bids must be submitted by March 17, 2022 at 10:00 a.m.
Award/Tabulation
RFP152022
RFP192022
Description
The Public Works Department is soliciting proposals for Gorham Road Phase (2) the rehabilitation and re-construction of Gorham Road from the Nonesuch River Crossing to the end of the Phase 1 construction just south of the intersection with Maple Avenue, a distance of approximately 3,600 feet.
RFP 212022
ITB 222022
ITB202022
ITB012023
Description
This Invitation to Bid (ITB) is intended to result in the purchase of One (1) Single Axle Cab and Chassis as specified for the Department of Public Works. This bid is part of a separate bid (ITB 032023) for Plow Gear to which the aforementioned Cab and Chassis will receive upon delivery. Please refer to ITB 032023 for details.
Notes
All bids must be submitted by June 27, 2022 at 10:00 a.m.
ITB022023
ITB032023
Description
This Invitation to Bid (ITB) is intended to result in the purchase and installation of (1) Plow Gear as specified for the Department of Public Works. This bid is part of a separate bid (ITB 012023) for the Cab and Chassis to which the aforementioned Plow Gear will be installed on. Please refer to ITB 012023 for details.
Pre-Bid Date
6/1/2022
Bid Opening
6/27/2022
Awarded
Notice of Intent
Notes
All bids must be submitted by June 27, 2022 at 10:00 a.m.
ITB042023
ITB 052023
Description
This Invitation to Bid (ITB) is intended to result in the purchase of One (1) 3 1/2 Yard 4 Wheel Drive Loader for Scarborough Public Works. This bid is part of a separate bid (ITB 062023) for Plow Gear. Please refer to ITB 032023 for details.
Notes
All bids must be submitted by June 27, 2022 at 10:00 a.m.
RFP072023
RFP 232022
ITB 082023
ITB092023
Description
This Invitation to Bid (ITB) is intended to result in the purchase of One(1) FLEET/NON-RETAIL F250 SuperCab for Scarborough School Department (hereinafter referred to as “Town”).
Pre-Bid Date
8/01/2022
Bid Opening
8/22/2022
Awarded
Notice of Intent
Notes
All bids must be submitted by August 22, 2022 at 10:00 a.m.
ITB102023
ITB112023
RFP122023
ITB 132023
Description
This Invitation to Bid (ITB) is intended to result in the replacement and relocation of air handler unit #13 for the Finance Office (third floor) in the Municipal Building at 259 US Route One, Scarborough Maine.
Pre-Bid Date
10/06/2022
Bid Opening
10/20/2022
Awarded
Notes
All bids must be submitted by October 20, 2022 at 10:00 a.m.
Award/Tabulation
ITB 062023
ITB 152023
ITB 142023
2021
RFP14022
RFP162022
RFP132022
Description
The Town of Scarborough is soliciting proposals to develop a Master of existing recreational facilities, amenities and the anticipated future needs of the community.
Pre-Bid Date
9/17/2021
Bid Opening
10/28/2021
Awarded
Notes
All bids must be submitted by October 28, 2021 at 10:00 a.m.
Addendum
Award/Tabulation
ITB 122022
RFP 112022
Description
The Town of Scarborough seeks proposals from qualified document scanning firms to assist the Town’s Planning and Code Enforcement Department in modernizing its document filing system. Many of the Town’s public documents are only available as paper copies, which limits public access and takes up valuable office space. The Town intends to select one (1) firm to scan and catalog property files.
Pre-Bid Date
8/2/2021
Bid Opening
8/19/2021