Planning Board
About
The Scarborough Planning Board reviews new residential, commercial and industrial development, as well as in many cases the redevelopment of existing uses, in accordance with the Site Plan Review and Subdivision Review Ordinances. Further, when amendments to land use regulations are proposed to the Town Council, the Planning Board reviews the amendments, conducts a public hearing and makes recommendations to the Town Council regarding these regulations. The Planning Board also plays an integral role in the review and approval of Contract Zones.
Questions or concerns? Email the Planning Board at planningdepartment@scarboroughmaine.org
2024/2025 Meetings
The Planning Board moved to a once per month meeting schedule beginning January 2024. The Planning Board meetings will be held on the third Monday of each month at 6:30 pm in Council Chambers, unless otherwise stated. Moving to once per month instead of a rolling three-week cycle will provide staff and applicants additional time needed to hold a Development Review Committee (DRC) meeting to go over review comments together before they are forwarded to the Planning Board.
2025 PLANNING BOARD DEVELOPMENT CALENDAR
- January 21 (Tuesday)
- February 18 (Tuesday)
- March 17
- April 22 (Tuesday)
- May 19
- June 16
- July 21
- August 18
- September 15
- October 20
- November 17
- December 15
Planning Board Applications
Electronic submissions can be emailed to Autumn Speer or Doreen Christ on or before the required deadline. Hard copy submissions are still required. Payments for applications can be made either by check (mailed or placed in the submission packet). Other methods of payment can be discussed with Staff.
To arrange a submission and drop off time for applications please contact: Autumn Speer, aspeer@scarboroughmaine.org. If you have any questions, please call the Planning and Code Enforcement Office at 207-730-4040 during the hours of 7 am to 5 pm Monday - Thursday.
Resources
Committee Members
Rachel Hendrickson | Vice Chair | 2025
Rick Meinking | Chair | 2025
Roger Beeley | Secretary | 2026
Jennifer Ladd | 2027
James Hebert | 2025
Bennett Flanders | First Alternate | 2026
Tyler Davis | Second Alternate | 2027
Questions or concerns? Email the Planning Board at planningdepartment@scarboroughmaine.org
Committee Liaisons
Meeting Minutes & Agendas
2025
| Date | Meeting Agenda | Meeting Minutes | Actions | Multimedia | Notes |
|---|---|---|---|---|---|
| 05/19/25 | Agenda | ||||
| 04/22/25 | Agenda | Actions | Video Stream | ||
| 03/17/25 | Agenda | Meeting Minutes | Actions | Video Stream | |
| 02/18/25 | Agenda | Meeting Minutes | Actions | Video Stream | |
| 01/21/25 | Agenda | Meeting Minutes | Actions | Video Stream |
2024
| Date | Meeting Agenda | Meeting Minutes | Multimedia | Actions | Notes |
|---|---|---|---|---|---|
| 12/16/2024 | Agenda | Minutes | Video Stream | Actions | |
| 11/18/2024 | Agenda | Minutes | Video Stream | Actions | |
| 10/21/2024 | Agenda | Minutes | Video Stream | Actions | |
| 09/16/2024 | Minutes | Video Stream | Actions | Meeting - Council Chambers | |
| 09/16/2024 | Agenda | Minutes | Video Stream | Actions | Workshop - Council Chambers |
| 09/09/2024 | Agenda | Site Walk | |||
| 08/19/2024 | Agenda | Minutes | Video Stream | Actions | |
| 07/15/2024 | Agenda | Minutes | Video Stream | Actions | |
| 06/17/2024 | Minutes | Video Stream | Actions | ||
| 05/20/2024 | Agenda | Minutes | Video Stream | Actions | |
| 04/16/2024 | Agenda | Minutes | Video Stream | Actions | |
| 03/18/2024 | Agenda | Minutes | Video Stream | Actions | |
| 02/20/2024 | Agenda | Minutes | Video Stream | Actions | Item Nos. 4.02, 4.07, & #4.10 - Tabled, per Applicant requests. |
| 1/16/2024 | Agenda | Minutes | Video Stream | Actions | Due to the weather, the Planning Board meeting has been postponed to Monday, January 22, 2024. The January 16, 2024 Agenda will be carried forward as is. |
2023
|
Date |
Agenda | Minutes | Multimedia | Actions | Notes |
|---|---|---|---|---|---|
| 12/11/2023 | Agenda | Minutes | Video Stream | Actions | Item No. 4.04 Tabled |
| 11/20/2023 | Agenda | Minutes | Video Stream | Actions | |
| 10/30/2023 | Agenda | Minutes | Video Stream | Actions | |
| 10/10/2023 | Agenda | Minutes | Video Stream | Actions |
Planning Board Meeting @ 6:30 pm Item Nos. 4.01 & 4.04 - Tabled. |
| 09/18/2023 | Agenda | Minutes | Video Stream | Actions |
Workshop @ 6:00 pm & Planning Board Meeting at 6:30 pm. Item No. 5.01 - Tabled at the applicant's request. |
| 08/28/2023 | Agenda | Minutes | Video Stream | Actions | Item Nos. 4.02 & 4.05 - Tabled. |
| 08/07/2023 | Agenda | Minutes | Video Stream | Actions | Workshop @ 6:00 pm & Planning Board Meeting at 6:30 pm. |
| 07/17/2023 | Agenda | Minutes | Video Stream | Actions |
Workshop @ 6:00 pm & Planning Board Meeting at 6:30 pm.
|
| 06/26/2023 | Agenda | Minutes | Video Stream | Actions | Workshop @ 6:00 pm - Proposed Amendments to Chapter 405 Town of Scarborough Zoning Ordinance to Amend Multiple Zoning District Standards to Comply with LD 2003 |
| 06/26/2023 | Agenda | Minutes | Video Stream | Actions | Planning Board Meeting @ 6:30 pm |
| 06/05/2023 | Agenda | Minutes | Video Stream | Actions | |
| 05/15/2023 | Agenda | Minutes | Video Stream | Actions | Agenda Item Nos. 6.06 & 6.07 - Tabled. |
| 04/24/2023 | Agenda | Minutes | Video Stream | Actions | |
| 04/03/2023 | Agenda | Minutes | Video Stream | Actions | |
| 03/13/2023 | Agenda | Minutes | Video Stream | Actions | Agenda Item No. 5.01 - Tabled at the applicant's request. |
| 02/21/2023 | Agenda | Minutes | Video Stream | Actions | Agenda Item No. 4.02 - Tabled at the applicant's request. |
| 1/30/2023 | Agenda | Minutes | Video Stream | Actions | |
| 1/9/2023 | Agenda | Minutes | Video Stream | Actions | Agenda Item No. 7 - Tabled at the applicant's request. |
2022
|
Date |
Agenda | Minutes | Multimedia | Actions | Notes |
|---|---|---|---|---|---|
| 12/12/2022 | Agenda | Minutes | Video Stream | Actions | Agenda Item No. 9 - Tabled at the applicant's request. |
| 11/21/2022 | Agenda | Minutes | Video Stream | Actions | Agenda Item No. 8 - Tabled |
| Tuesday, 11/01/2022 | Agenda | Minutes | Video Stream | Actions | |
| Tuesday, 10/11/2022 | Agenda | Minutes | Video Stream | Actions | Agenda Item No. 8 - Tabled at the applicant's request. |
| 09/19/2022 | Agenda | Minutes | Video Stream | Actions | |
| 08/29/2022 | Agenda | Minutes | Video Stream | Actions | Agenda Item No. 13 - Tabled at the applicant's request. |
| 08/08/2022 | Agenda | Minutes | Video Stream | Actions | Agenda Item Nos. 7 and 14 - Tabled at the applicant's request. |
| 07/18/2022 | Agenda | Minutes | Video Stream | Actions | |
| 06/27/2022 | Agenda | Minutes | Video Stream | Actions | |
| 06/06/2022 | Agenda | Minutes | Video Stream | Actions | |
| 05/16/2022 | Agenda | Minutes | Video Stream | Actions | Item #9 tabled at the applicant's request. |
| 04/25/2022 | Agenda | Minutes | Video Stream | Actions | |
| 04/04/2022 | Agenda | Minutes | Video Stream | Actions | Item No. 6 Tabled at the applicant's request. |
| 3/14/2022 | Agenda | Minutes | Video Stream | Actions | |
| 2/22/2022 | Agenda | Minutes | Video Stream | Actions | |
| 1/31/2022 | Agenda | Minutes | Video Stream | Actions | |
| 1/10/2022 | Agenda | Minutes | Video Stream | Actions | Item No. 6 Tabled at the applicant's request. This meeting will be held via "Zoom" only. |
2021
| Date | Agenda | Minutes | Multimedia | Actions | Notes |
|---|---|---|---|---|---|
| 12/13/2021 | Agenda | Minutes | Video Stream | Actions | |
| 11/22/2021 | Agenda | Minutes | Video Stream | Actions | Item No. 13 Tabled. |
| 11/1/2021 | Agenda | Minutes | Video Stream | Actions | Item No. 5 Tabled at the applicant's request. |
| 10/12/2021 | Agenda | Minutes | Video Stream | Actions | |
| 9/20/2021 | Agenda | Minutes | Video Stream | Actions | |
| 9/9/2021 | Agenda | Minutes | Video Stream | Actions | Rescheduled for September 9, 2021 |
| 8/25/2021 | Workshop Agenda | The workshop will start at 6:00 p.m. in Council Chambers B | |||
| 8/9/2021 | MEETING CANCELLED | ||||
| 7/19/2021 | Agenda | Minutes | Virtual Stream | Actions | Item #9 Tabled at the applicant's request. This meeting will be conducted as a hybrid virtual meeting with limited in-person participation in Council Chambers. Applicants may attend in person or virtually. Attendance is limited to 50 peopled in Council Chambers. Members of the public are encouraged to attend virtually as seating will be on a first come, first serve basis. |
| 6/28/2021 | Agenda | Minutes | Virtual Stream | Actions | This meeting will be conducted as a hybrid virtual meeting with limited in-person participation in Council Chambers. Applicants may attend in person or virtually. Attendance is limited to 50 peopled in Council Chambers. Members of the public are encouraged to attend virtually as seating will be on a first come, first serve basis. |
| 6/7/2021 | Agenda | Minutes | Virtual Stream | Actions | |
| 5/17/2021 | Agenda | Minutes | Virtual Stream | Actions | |
| 4/26/2021 | Agenda | Minutes | Virtual Stream | Actions | Item Nos. 10 & 12 Tabled at the applicant's request. |
| 4/12/2021 | Agenda | Minutes | Virtual Stream | Actions | |
| 4/5/2021 | Agenda | Due to Internet Outage, this Meeting was Postponed to April 12, 2021 | |||
| 3/15/2021 | Agenda | Minutes | Virtual Stream | Actions | Item #5 Tabled at the applicant's request. |
| 2/22/2021 | Agenda | Minutes | Virtual Stream | Actions | |
| 2/1/2021 | Agenda | Minutes | Virtual Stream | Actions | |
| 1/11/2021 | Agenda | Minutes | Virtual Stream | Actions |
2020
| Date | Agenda | Minutes | Multimedia | Actions | Notes |
|---|---|---|---|---|---|
| 12/7/2020 | Agenda | Minutes | Virtual Stream | Actions | Item #7 tabled at the applicant's request |
| 11/19/2020 | Site Visit Agenda | The Planning Board will start the site visit at 3:00 PM in the open field north of the existing Grandstand along the west side of Scarborough Downs Road. Access the property from Payne Road as access is closed from Route 1. | |||
| 11/16/2020 | Agenda | Minutes | Virtual Stream | Actions | |
| 11/2/2020 | Agenda | Minutes | Virtual Stream | Actions | |
| 10/26/2020 | Agenda | Minutes | Virtual Stream | Actions | The Planning Board will continue the October 26, 2020 meeting on November 2, 2020, starting with Item #14. |
| 10/5/2020 | Agenda | Minutes | Virtual Stream | Actions | Item #11 tabled at the applicant's request |
| 10/1/2020 | Workshop Agenda | ||||
| 9/14/2020 | Agenda | Minutes | Virtual Stream | Actions | This meeting will be conducted as a hybrid virtual meeting within limited in-person partcipation in Council Chambers. Applicants may attend in person or virtually. Seating will be on a first come, first serve basis. Attendance is limited to 25 in Council Chambers due to COVID-19 and CDC requirements on social distancing. |
| 9/2/2020 | Agenda | Virtual Stream | Town Council/Planning Board Joint Workshop | ||
| 8/24/2020 | Agenda | Minutes | Virtual Stream | Actions | |
| 8/3/2020 | Agenda | Minutes | Virtual Stream | Actions | |
| 7/13/2020 | Agenda | Minutes | Virtual Stream | Actions | |
| 6/29/2020 | Agenda | Minutes | Virtual Stream | Actions | The Planning Board restarted the 6/22/2020 meeting on 6/29/2020 at 6:30 P.M. beginning with Item #9. |
| 6/22/2020 | Agenda | Minutes | Virtual Stream | Actions | Please note the Planning Board ended this meeting (6/22/2020) after Item #8. The Board will restart the meeting on 6/29 at 6:30 P.M. beginning with Item #9. |
| 6/1/2020 | Agenda | Minutes | Virtual Stream | Actions | |
| 5/11/2020 | Agenda | Minutes | Virtual Stream | Actions | |
| 4/23/2020 | Agenda | Minutes | Virtual Stream | Actions | The Board will restart the 4/21 meeting on 4/23 at 6:30 PM starting with Item #12 |
| 4/21/2020 | Agenda | Minutes | Virtual Stream | Actions | Please note that the Board intends to end the meeting on 4/21 after Item #11 or 10 PM, whichever comes first. The Board will restart the meeting on 4/23 at 6:30 PM starting with Item #12 |
| 4/15/2020 | Workshop Agenda | Minutes | Virtual Stream | ||
| 3/30/2020 | CANCELLED | ||||
| 3/9/2020 | Agenda | Minutes | Video Stream | Actions | |
| 3/5/2020 | Workshop Agenda | Minutes | "All Purpose Room", Scarborough HS, 11 Municipal Dr. | ||
| 2/18/2020 | Agenda | Minutes | Video Stream | Actions | |
| 1/27/2020 | Agenda | Minutes | Video Stream | Actions | Item Nos. 10 and 11 - Tabled |
| 1/6/2020 | Agenda | Minutes | Video Stream | Actions |
2019
| Date | Agenda | Minutes | Multimedia | Actions | Notes |
|---|---|---|---|---|---|
| 12/31/2019 | Report | Actions FY2019 | END OF YEAR REPORT | ||
| 12/16/2019 | Agenda | Minutes | Video Stream | Actions | |
| 12/12/2019 | Workshop Agenda | Minutes | Video Stream | ||
| 11/25/2019 | Agenda | Minutes | Video Stream | Actions | |
| 11/4/2019 | Agenda | Minutes | Video Stream | Actions | |
| 10/24/2019 | Workshop Agenda | Minutes | |||
| 10/15/2019 | Agenda | Minutes | Video Stream | Actions | |
| 9/23/2019 | Agenda | Minutes | Video Stream | Actions | |
| 9/18/2019 | See Town Council Website | ||||
| 9/3/2019 | Agenda | Minutes | Video Stream | Actions | Item No. 6 Tabled, as requested by the Applicant |
| 8/12/2019 | Agenda | Minutes | Video Stream | Actions | |
| 7/22/2019 | Agenda | Minutes | Video Stream | Actions | Item No. 9, Tabled |
| 7/1/2019 | Agenda | Minutes | Video Stream | Actions | Item No. 17, Tabled, as requested by the Applicant |
| 6/10/2019 | Agenda | Minutes | Video Stream | Actions | Item Nos. 5 & 12, Tabled, as requested by the Applicants |
| 6/10/2019 | Workshop Agenda | Video Stream | Town Council/Planning Board Joint Workshop | ||
| 5/20/2019 | Agenda | Minutes | Video Stream | Actions | |
| 4/29/2019 | Agenda | Minutes | Video Stream | Actions | |
| 4/26/2019 | Site Visit Agenda | Notification of Scarborough Planning Board Site Visit, Friday, April 26, 2019, beginning at 8:00 am, location: 5 Dorado Drive | |||
| 4/22/2019 | Workshop Agenda | ||||
| 4/8/2019 | Agenda | Minutes | Video Stream | Actions | Item No. 12 Tabled, as requested by Applicant |
| 3/18/2019 | Agenda | Minutes | Video Stream | Actions | Item No. 9 Tabled |
| 2/25/2019 | Agenda | Minutes | Video Stream | Actions | |
| 2/4/2019 | Agenda | Minutes | Video Stream | Actions | |
| 1/14/2019 | Agenda | Minutes | Video Stream | Actions | Item No. 10 Tabled, as requested by Applicant |
| 1/12/2019 | Site Visit Agenda | Postponed at Applicant's Request |